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t available. When I wrote this RFP and accompanying contractas the IT director of a major American retailing enterprise (where I remaintoday), I had to settle for including on... Read more

t available. When I wrote this RFP and accompanying contractas the IT director of a major American retailing enterprise (where I remaintoday), I had to settle for including only RFPs for a commodity item.For many of usengaged in the purchase or sale of products or services in the informationtechnology industry, our industrial norms and organizational practicesfocus too much on RFP-preparation and evaluation habits as the appropriateand satisfactory battleground for evaluating long-term supply-fullfillmentskill sets in computer systems and maintenance with maintainers.Further, when I prepared this RFP with long-term supply fullfillmentrecommendations in mind, the available literature and my own eligibilityrequirements for our front-liners directed me to base my decisions on the document preparation, evaluation and organization strategies of our industry; the US Department of Justice; Sony; HP; and Toyota.To better enable you to prepare and organize your next RFP forgroupware utilities, I refresh your mind! What can you do in draftingyour RFP to transition you and your organization into being capable,consistent, collaborative, productive, diligent and professional groupwareusers?To begin, a RFP comprises integers such as response states,reference complicities and contract deal-file access efforts.First, include specific requirements for collaboration features, such as file sharing, task assignments, and communication tools. This will help you evaluate the groupware's effectiveness in fostering collaboration within your organization.Next, consider including a case study or scenario that outlines a particular task or project in which the groupware will be used. This will allow potential vendors to demonstrate how their product can meet your specific needs and provide real-life examples of its capabilities.Additionally, provide a clear timeline for implementation and support, as well as training requirements for your organization. This will ensure that the groupware is implemented in a timely manner and that your staff is adequately trained to use it effectively.Include a detailed section on security measures and data protection. This is especially important for groupware that involves storing and sharing sensitive information.Consider requesting a demo or trial period of the groupware before making a final decision. This will give you and your team the opportunity to test the product and provide valuable feedback.Lastly, make sure to include a section outlining your organization's technical specifications and compatibility requirements. This will help potential vendors determine if their product is a good fit for your IT infrastructure.In addition to these suggestions, it is important to keep in mind the values and goals of your organization when drafting your RFP. Ultimately, the groupware you choose should support and align with your overall mission and objectives. By including these considerations in your RFP, you can ensure that you are selecting the best groupware solution for your organization's needs. Read less